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Business Finance General Technology

Choosing the wrong ERP can ruin your business: 3 mistakes that cost millions

Is your company about to implement an ERP? Avoid these costly mistakes.

Adopting an ERP can transform your company or become one of its biggest financial failures. According to a study by Panorama Consulting Solutions (2023), 52% of ERP implementations exceed the projected budget, and 60% fail to achieve all the expected benefits. The reason: poor system selection, inadequate planning, and a lack of understanding of the true needs of the business.

What is an ERP and what is it used for?

An ERP (Enterprise Resource Planning) is a comprehensive system that centralizes the management of all areas of a company: finance, purchasing, sales, inventory, production, HR, etc. Far from being just “accounting software,” the ERP acts as the nervous system of the organization, allowing each department to work in a synchronized manner.

What is an ERP used for?

Automate processes
Eliminate data duplication
Make real-time decisions
Facilitate audits and tax compliance
Scale operations without losing control

In Mexico, the need for ERP systems has increased due to the requirements of the SAT (CFDI 4.0, REPSE, electronic accounting), making it urgent to have a platform that guarantees regulatory compliance and operational efficiency.

Mistake 1: Choosing the cheapest ERP (and not the most suitable)

Many companies select an ERP based on cost, without evaluating whether it truly covers their specific processes. This generates high hidden costs in customizations, additional consulting, or even switching ERPs after just a few years.

Key fact: According to Software Advice, 74% of SMEs change their ERP system between 3 and 5 years after their initial implementation due to errors in the initial selection.

How to avoid it?

Define specific objectives (automation, control, compliance).
Evaluate functionalities aligned with actual processes. Demand demos tailored to your business.

Mistake 2: Not diagnosing processes before searching for software

Implementing an ERP without understanding how your company operates is like buying a prosthesis without a proper diagnosis. This common mistake leads to forced implementations, employee resistance, and a platform that doesn’t address the real bottlenecks.

Typical example: A company with manual and fragmented processes implements an ERP without redefining its purchasing flow. The result: operational chaos and distrust in the tool.

How to avoid it?

Map all processes before selecting an ERP.

Identify points of friction, duplication, and automation opportunities.

Prioritize the most critical modules.

Mistake 3: Ignoring team training and adoption

One of the biggest mistakes is assuming that staff will “learn as they go.” The lack of support and structured training leads to the ERP being underutilized or poorly leveraged.

According to Deloitte, 70% of ERP project failures are related to change management.

How to avoid it?

Establish an adoption plan from the outset.
Provide training by role and phase, using real-world examples.
Have change ambassadors in each area.

How does Smart Consultoría help you avoid these mistakes?

Smart doesn’t sell ERPs. Smart analyzes your business to help you choose the right ERP, based on an in-depth diagnosis of your processes, constraints, and objectives. Its methodology is based on:

Preliminary operational and strategic evaluation.
Objective comparison of the leading ERPs in Mexico.
Partnerships with vendors to obtain realistic pricing and terms.
Support during evaluation, testing, and deployment.

Having a neutral and specialized consultant can save you millions in errors.

Is your company about to implement an ERP? Request a free evaluation with Smart and avoid mistakes that could cost you millions.

Click here to schedule your diagnosis:

https://smartconsultoria.mx/en/solutions/

Categories
Business General

Supplier and logistics management to gain efficiency and control

The manufacturing industry in Mexicali—automotive, plastics, electronics, and food—faces a constant challenge: maintaining smooth production without disrupting the supply chain.

But the reality is that many plants operate under a false sense of control. And when a supplier fails, production stops, costs skyrocket, and commitments to customers are jeopardized.

The most common problems:

  1. Unreliable suppliers. Delays, incomplete deliveries, or out-of-specification materials.
  2. Out-of-control inventories. Excess or shortages of supplies leading to waste or shutdowns.
  3. Limited visibility in logistics. Not knowing where the cargo is or when it will actually arrive.
  4. High transportation and storage costs. Processes lacking optimization and planning.
  5. Lack of contingency plans. A single event (weather, border crossing, strike) can halt the entire production line.

From Reaction to Strategic Control
The key is managing the supply chain as a living system, with data, planning, and strong relationships.

At Smart Consultoría, we help manufacturing companies:

  • Strategically classify and evaluate suppliers. Identify who adds real value and who generates risk.
  • Optimize logistics and distribution. From route redesign to the integration of 3PL operators.
  • Implement digital traceability. Tools to monitor every delivery, every shipment, every delay.
  • Develop suppliers. Not just demanding, but collaborating to improve quality, cost, and on-time delivery.
  • Establish contingency plans. Alternative scenarios that ensure production continuity.

A strong supply chain is one that anticipates.
In Mexicali’s manufacturing ecosystem, those who control their timing, suppliers, and logistics not only survive: they lead. True efficiency lies not in producing more, but in producing with certainty.

At Smart Consulting, we help manufacturing companies build smart, traceable, and resilient supply chains.

This ensures every delivery arrives on time, every supplier contributes, and every operation moves forward with confidence.

Author: Smart Consulting

Categories
Business Family businesses

Minimizing Foreign Exchange Risk for Small and Medium Family-Owned Businesses in Mexico | Part 1

In the current context of political and economic uncertainty in Mexico, small and medium-sized family-owned businesses (SMEs) face significant challenges in maintaining stability and growth. It is crucial that these businesses adopt effective financial strategies to mitigate the risks associated with foreign exchange market fluctuations, which can negatively impact their operations and long-term profitability. As a financial consultant specializing in family-owned SMEs, my goal is to provide practical and strategic guidance to protect your assets and optimize your operations in this changing economic environment.

Strategies to minimize foreign exchange risk

Currency diversification

A key strategy to reduce exposure to foreign exchange risk is currency diversification. Family-owned SMEs may consider holding assets and accounts in different currencies, which allows them to balance losses in one currency with gains in another. This strategy is especially relevant for businesses in export sectors, where exchange rate fluctuations can have a significant impact on profit margins. For example, a family-owned SME that exports handicraft products could diversify its income by receiving payments in both US dollars and euros, thereby mitigating the risks of adverse fluctuations in the Mexican peso.

Use of financial derivatives

The use of financial derivatives, such as futures contracts and options, can be an effective tool to protect against unfavorable movements in exchange rates. These instruments allow for fixing current exchange rates for future transactions, providing cost certainty and reducing the risk of losses due to exchange rate fluctuations. This strategy can be particularly useful for family-owned SMEs in manufacturing and international trade sectors, which rely on imports of raw materials or components whose costs can be affected by variations in the exchange rate. For example, a family-owned company that imports technology equipment could use futures contracts to secure foreign currency revenues and protect against fluctuations in the peso-dollar exchange rate.

Local financing in foreign currency

Opting for financing in local currency is another recommended strategy to mitigate exchange rate risk in family-owned SMEs, especially in the service and local trade sectors. By obtaining financing in Mexican pesos rather than in dollars or other foreign currencies, businesses can reduce vulnerability to currency fluctuations and stabilize operating costs. For example, a family-owned business that operates an imported clothing store could finance itself in Mexican pesos, thereby protecting its profit margins by avoiding direct exposure to unfavorable exchange rate movements.

Constant monitoring and adaptability

Constant market monitoring and the ability to adapt financial strategies based on market conditions are essential practices for family-owned SMEs. This is especially important in local tourism and service sectors, where revenues are highly dependent on foreign currencies and are exposed to significant exchange rate fluctuations. For example, a family-owned business that runs a small boutique hotel and attracts international tourists could dynamically adjust its rates in local currency to maintain competitiveness and protect its profit margins from unforeseen exchange rate changes.

Conclusion

By implementing these specific strategies according to the needs and characteristics of family SMEs, entrepreneurs can effectively mitigate the risk of financial losses due to unforeseen fluctuations in exchange rates. In addition, they will improve their ability to adapt and proactively respond to a changing and challenging economic environment such as the current one in Mexico. Continuous vigilance and flexibility in financial strategies will be essential to ensure the stability and sustained growth of family SMEs in the long term.

Author: Smart Consulting

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